GDPR Compliance: Are You Making Use of Our Automated Data Deletion Function?

In today’s data-driven world, compliance with the General Data Protection Regulation (GDPR) isn’t just a legal requirement—it’s a cornerstone of trust between your organisation and your employees. At Lightbox Reward, we take data protection seriously, and we’ve built tools to help you do the same.

One of the most powerful yet underused features on our platform is the Automated Data Deletion Function. If you’re not already using it, here’s why you should.

What Is the Automated Data Deletion Function?

This function allows you to set custom retention periods for different types of employee data stored on the Lightbox platform. Once the data reaches the selected age, the system automatically flags the data for deletion and securely removes it—ensuring you stay compliant with GDPR’s principle of data minimisation and storage limitation.

Why It Matters

Under GDPR, organisations must not retain personal data longer than necessary. Failure to comply can result in fines, reputational damage, and loss of employee trust. The Information Commissioner’s Office (ICO) has made it clear that even small businesses must demonstrate active data lifecycle management.

Our automated deletion tool helps you:

• Avoid manual errors and oversights
• Reduce the risk of non-compliance
• Demonstrate accountability and transparency
• Free up storage and reduce IT overhead

How It Works

You can configure deletion rules based on:

• Data type (e.g. Leaver data, Report data (benefit selections, historic employee data))
• Retention timelines (e.g. 6 months, 1 year, 7 years)

Once set, the platform handles the rest—no chasing, no spreadsheets, no missed deadlines.

Are You Using It?

If you’re unsure whether your organisation has activated this feature, speak to your Lightbox Reward administrator or contact our support team. We can help you:

• Review your current data retention settings
• Align them with your internal GDPR policies
• Set up automated deletion rules tailored to your needs

Final Thoughts

GDPR compliance isn’t just about ticking boxes—it’s about building a culture of respect for personal data. Our automated data deletion function is designed to make that easier for you.

If you’d like a walkthrough or demo, get in touch with your Lightbox Reward contact or email us at [email protected].